Special Events Manager
Director, Club Sports & Special Events
Cancellations: The ARC reserves the right to cancel facility or event reservation at any time if such cancellation is deemed by the ARC to be in its best interest or if the group fails to comply with the terms and conditions of their contract.
The ARC may also cancel if, in the judgement of the Special Events Manager or the Director of Club Sports & Special Events, a combination of inclement weather and the group’s event would damage University property.
The ARC reserves the right to assess cancellation fees as appropriate for cancellations within seven (7) business days of the event for activity/meeting rooms and within 30 days for large venue space (i.e., gyms & fields). Failure to cancel or conduct and event will result in full event charges being assessed.
RENTALS & SPECIAL EVENTS
Campus Recreation facility & event reservations are available for Registered Campus Organizations (RCOs), University departments, and Non-UCI groups. Many groups look to the Anteater Recreation Center to rent space and hold their special events for the space availability, variety, and quality of both indoor and outdoor facilities, as well as the professionalism and quality of service taken for their event.
||Submit a Facility Rental Application to Travis Childrey, Special Events Manager, firstname.lastname@example.org or drop if off at the ARC Front Desk or Sales Desk. All requests must be submitted at least two weeks from the date of the event in order to receive consideration. You will receive a response within 48 hours.
||UCI RCOs must receive an approval signature from the Office of Student Life & Leadership before their application will be considered.
||An event contract will be sent to the main contact of the event for all approved Facility Rental Applications.
||A signed contract must be submitted with a certificate of liability insurance (RCOs & Non-UCI groups) and a 50% deposit (Non-UCI groups) to confirm the reservation.
||Full payment must be received at least three business days before the date of the event.
Reservations can be made up to a quarter in advance for most activities. RCO dance practice requests can be submitted prior to the requested quarter but the reservation will be processed on the first day of the requested quarter. RCO dance groups can reserve time slots of two hours or less, not to exceed six hours per week.
Insurance Requirement: In order to host any event at the ARC all registered campus organizations (RCO's) and Non-UCI groups must provide proof of insurance or an event insurance certification. Event insurance information for RCO's can be obtained at the Office of Student Life & Leadership site. Event insurance certificates can be obtained here.
Certificate Holder Information:
The Regents of the University of California
Attn: Campus Recreation
Anteater Recreation Center
680 California Avenue
Irvine, CA 92697-4515